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Statutory Registers

INDEXES

Births
Marriages
Deaths
Minor Records

STATUTORY BIRTHS

The statutory births index is compiled in the main from the paper indexes to the civil registers of births implemented in 1855 under the Births, Deaths & Marriages (Scotland) Act, 1854. The National Records of Scotland in Edinburgh holds a complete set of statutory birth registers for all the registration districts in Scotland since 1855.

The statutory births index available on this site, covers 1855 to 2009.

Each index entry includes: year of registration, surname, forename(s) and sex of the child, district and county of registration and the GROS references (see below).

Index entries do not include:
1. The full date of an event because only the year was captured when the index was compiled, although it is present on actual register entries.
2. Parents’ names, but these are present on register entries.

GROS data
The numbers in the column "GROS Data" provide additional reference points for locating the source records at New Register House and can aid the National Records staff if you need help with a particular record.

For example, 282/02 0164 where:
- 282 is the registration district, (in this case Dundee), equivalent to the registration district name shown in the index record.
- 02 is the registration district suffix, (in this case St. Clement), an additional index term for locating the relevant register. This is not always present.
- 0164 is the number of the entry in the register itself.

STATUTORY MARRIAGES

The statutory marriages index is compiled in the main from the paper indexes to the civil registers of marriages implemented in 1855 under the Births, Deaths & Marriages (Scotland) Act, 1854. The National Records of Scotland in Edinburgh holds a complete set of statutory marriage registers for all the registration districts in Scotland since 1855.

The statutory marriages index available on this site, covers 1855 to 2009.

Each index entry includes: year of registration, surname and forename(s) of the male, surname and forename(s) of the female, district and county where the marriage was registered and the GROS references (see below).

Index entries do not include the full date of an event because only the year was captured when the index was compiled, although it is present on actual register entries.

GROS data
The numbers in the column "GROS Data" provide additional reference points for locating the source records at New Register House and can aid the National Records staff if you need help with a particular record.

For example, 282/02 0164 where:
- 282 is the registration district, (in this case Dundee), equivalent to the registration district name shown in the index record.
- 02 is the registration district suffix, (in this case St. Clement), an additional index term for locating the relevant register. This is not always present.
- 0164 is the number of the entry in the register itself.

STATUTORY DEATHS

The statutory deaths index is compiled in the main from the paper indexes to the civil registers of deaths implemented in 1855 under the Births, Deaths & Marriages (Scotland) Act, 1854. The National Records of Scotland in Edinburgh holds a complete set of statutory death registers for all the registration districts in Scotland since 1855.

The statutory deaths index available on this site, covers 1855 to 2009.

Each index entry includes: year of registration, surname, forename(s), sex and age (see Note 2 below) of the deceased, the maiden surname of the deceased, the surname of the deceased’s mother (see Note 1 below), district and county in which the death was registered and the GROS references (see below).

Index entries do not include the full date of an event because only the year was captured when the index was compiled, although it is present on actual register entries.

Note 1:The maiden surname of the deceased’s mother was not captured on the deaths index until 1974, although it appears on most register entries (if known by the informant). Find out more

Note 2:Age at death is not recorded in a proportion of the indexes for deaths occurring between 1855 and 1865, although it is present on register entries. The missing ages are gradually being added to the indexes by NRS.

GROS data
The numbers in the column "GROS Data" provide additional reference points for locating the source records at New Register House and can aid the National Records staff if you need help with a particular record.

For example, 282/02 0164 where:
- 282 is the registration district, (in this case Dundee), equivalent to the registration district name shown in the index record.
- 02 is the registration district suffix, (in this case St. Clement), an additional index term for locating the relevant register. This is not always present.
- 0164 is the number of the entry in the register itself.

MINOR RECORDS

The Minor Records comprise records of births, marriages and deaths of Scottish persons outside Scotland. Indexes to Minor Records currently available on this site are as follows:

Air Register (from 1948) includes births and deaths on British-registered aircraft, where it appears that one of the child’s parents or the deceased was usually resident in Scotland.

Consular Returns (1914 births & deaths, 1917 marriages) comprise registrations of births, marriages and deaths by British consuls, relating to persons of Scottish descent or birth.

Foreign Returns (1860-1965) comprise the Register of Births, Deaths and Marriages in Foreign Countries, which includes births of children of Scottish parents, and marriages and deaths of Scots.

High Commission Returns (from 1964) relate to the returns of births, marriages and deaths of persons of Scottish descent in certain Commonwealth countries.

Marine Register (from 1855) includes births and deaths on British-registered merchant vessels at sea, where it appears that one of the childs parents or the deceased was usually resident in Scotland, and deaths at sea of Royal Navy and Royal Marine personnel during wartime, including Royal Naval Reserve, Royal Naval Volunteer Reserve and RNLI.

Service & War Returns Service Returns (from 1881) include Army returns of births, deaths and marriages of Scottish persons at military stations abroad. War Returns include registers of deaths of Scottish soldiers in the South African War (1899-1902); Scottish persons serving as Warrant Officers, Non-Commissioned officers or Men in the Army (not officers) and Petty Officers or Men in the Royal Navy in World War I (1914-1918); Scottish members of the Armed Forces in World War II (1939-1945).

To search the Minor Records indexes, go to the relevant statutory search form and select Minor Records from the Counties/City/Minor Records drop-down list. The screen will refresh with the available Minor records displayed in the District drop-down list.

Minor Record Births

Index entries include: year of birth, surname, forename(s), and sex of child, mother’s surname and the GROS references. The city/county column will state “Minor Records” and the district column will indicate the type of minor record, i.e. Air Register, Consular Returns, Foreign Returns, High Commission Returns, Marine Register, or Service Returns.

Index entries do not include: the full date of birth, although this is present on the actual register entry.

Minor Record Marriages

Index entries include: year of marriage, surname, forename(s) of male, surname, forename(s) of female, and the GROS references. The city/county column will state “Minor Records” and the district column will indicate the type of minor record, i.e. Consular Returns, Foreign Returns, High Commission Returns, or Service Returns.

Index entries do not include: the full date of the marriage, although this is present on the actual register entry.

Minor Record Deaths

Index entries include: year of death, surname, forename(s), age and sex of the deceased and the GROS references. The city/county column will state “Minor Records” and the district column will indicate the type of minor record, i.e. Air Register, Consular Returns, Foreign Returns, High Commission Returns, Marine Register or Service & War Returns.

Index entries do not include: the full date of the death, although this is present on the actual register entry.

GROS data
The GROS references indicate the volume number, in which minor record series the entry can be found and the page number, e.g. 008/MR 0335 (marine register), 048/AF 0054 (service & war returns), 159/FN 0039 (foreign returns).

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